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Executive Assistant/Office Manager

Jack(Submit date: May 26, 2011     Last update date: May 26, 2011)
Category:Job offers (small & medium businesses)
June 2011
New York
Comprehensive admissions counseling services to students and their families worldwide seeks candidates to be an Executive Assistant. The company provides a personalized counseling for a global clientele seeking admission to the most selective nursery, secondary, post-secondary, graduate and professional schools.

This is a great opportunity to get hands on experience with counseling, college admissions and marketing. You will work closely with the company staff on marketing, sales and research projects to promote the company's core functions.

The Office Manager/Executive Assistant is responsible for all introductory client communications, appointment scheduling, and billing, as well as general office management. As the principal point of contact for all potential and new clients, the Executive Assistant is the face of the company. This position reports directly to the Founder & CEO.


Manage student intake and acquisition

Provide details on the company services and programs to prospective families

Coordinate the company calendar, including scheduling appointments for Founder & CEO

Plan travel itineraries for Founder & CEO and other staff members

Handle receptionist duties, including managing phone lines and e-mails

Bill clients; monitoring the accounts receivables and accounts payables

Track and order office inventory

Keep abreast of college admissions news and updates

Assist in company’s marketing and sales operations

Manage office interns

Handle tech issues with the tech team


Candidate must be organized, detail-oriented, have excellent interpersonal and communication skills and have the natural inclination to think creatively and work independently. Prior experience in education, or working as an assistant, office manager, customer service or in sales is a plus. The ideal candidate will possess the following:

Bachelor’s degree required

Previous experience working in a fast-paced environment;

Have the ability to multitask, set priorities and take initiative

Perform Internet-based research

Have experience with the selective college admissions process

Have experience entering information into a database

Possess an entrepreneurial and “can-do” attitude

Exercise discretion and protect the confidentiality of candidates

Have the ability to lead while being part of a team

Confidence, a motivated spirit, resourcefulness, accountability, and a high degree of integrity and ethics

We are a small company, so it’s important you be ready and willing to jump right in and get involved! Salary is competitive with opportunity for bonuses and commissions.

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